Understand the key differences between apostille and notarization. Learn when and why each is needed for international and legal document authentication.
Apostille vs. Notarization – What’s the Difference?
Notarization and apostille are both used to validate documents, but they serve different purposes. Notarization confirms the identity of the signer and verifies that a document was signed willingly. It is usually needed for legal documents used within the same country.
An apostille, however, is an international certification required for documents that will be used in countries that are members of the Hague Apostille Convention. It confirms the authenticity of the signature, seal, or stamp on a public document and is issued by a designated authority, such as the Secretary of State in the U.S.
When sending legal documents abroad, it’s crucial to know which form of authentication is required.
Our Apostille & Notary Services
1. copyright Apostille
We process apostilles for copyright for use in immigration, visa applications, and dual citizenship. Our team ensures proper notarization (if needed) and submission to the appropriate state authority for apostille.
2. Marriage Certificate Apostille
Use your marriage certificate abroad with our fast apostille services. From notarization to state-level authentication, we handle the entire process for legal acceptance overseas.
3. Educational Document Apostille
We provide apostille services for diplomas, degrees, and transcripts for students and professionals applying abroad. Our team assists with notarization if your institution hasn't already done so.
4. FBI Background Check Apostille
Get your background check authenticated for overseas employment or immigration. We assist with DOJ notarization and federal apostille issuance in Washington, D.C.
5. Notary Public Services
We offer certified online and offline notary services for affidavits, powers of attorney, contracts, and more—available across all 50 U.S. states.
Why Choose Us?
1. Complete Apostille & Notary Support
We handle both notarization and apostille under one roof, ensuring no step is missed.
2. Fast Online Processing
Submit your documents online apostille services and track their progress in real time—no travel needed.
3. Government-Approved Agents
All procedures are conducted under legal and state-approved frameworks.
4. Transparent Pricing
Get clear, upfront pricing for apostille and notary services—no surprises.
5. Nationwide Coverage
We serve all 50 U.S. states and can handle both personal and corporate documents.
6. Multilingual Customer Support
We assist clients in multiple languages to ensure clarity and convenience.
Frequently Asked Questions (10 FAQs)
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What’s the difference between notarization and apostille?
Notarization validates the signer’s identity; apostille authenticates the document for use abroad. -
Is notarization required before apostille?
Yes, some documents must be notarized before they can be apostilled. -
Do all countries require an apostille?
Only countries in the Hague Apostille Convention accept apostilles. Others may require embassy legalization. -
Can I apostille a notarized document?
Yes, many apostilles are issued on notarized documents to confirm their validity internationally. -
Where do I get a notarized document apostilled?
Apostilles are issued by the Secretary of State or U.S. Department of State depending on document type. -
Do scanned documents qualify for apostille?
No, original physical documents are typically required for apostille. -
How long does the process take?
Standard processing is 3–10 business days. Expedited services are available. -
Is online notarization accepted for apostille?
Some states accept remote online notarization (RON) for apostille; check with us for eligibility. -
Are apostilles recognized worldwide?
Only in member countries of the Hague Apostille Convention. -
Do you offer apostille for non-U.S. documents?
We specialize in U.S. documents. For non-U.S. documents, we can guide you to the right process.
News and Updates
1. Remote Online Notarization Now Accepted in 40+ States
As of 2025, over 40 states allow RON, simplifying the notarization process before apostille for many documents.
2. Hague Apostille Convention Welcomes New Members
Countries like Indonesia and Saudi Arabia have recently joined the Hague Convention, expanding apostille acceptance.
Corporate Document Services
We also apostille and notarize business and legal documents including:
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Articles of Incorporation
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Commercial Contracts
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Board Resolutions
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Power of Attorney (Business Use)
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Certificates of Good Standing
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Distributor or Franchise Agreements
These are crucial for expanding operations, forming partnerships, or bidding on contracts overseas.